PlatinumVA’s services are business support centric in the virtual Executive Administration domain and we are selective about who we work with only to ensure effective service delivery. We are happy to provide you with a one-hour, obligation-free gap analysis meeting to assess how we can help you.
For all lifestyle management/concierge services (personal assistance), telemarketing/sales calls, internet marketing support and all similar requirements, we will be delighted to refer you to our strategic partners.
Our Executive Office support solutions encompass the following areas where we create and manage administrative processes for you:
Particularly tailored for busy consultancies
– Calendar/Diary Management:
Take full charge of the busy Executive’s diary to coordinate with internal teams or clients currently working on for setting-up meetings, book meeting rooms along with the internal audio and video conferencing, block time for travel and overall help the Executive manage their time effectively.
Help complete the Executive’s time-sheets, track vacation days, etc.
Manage travel including booking flights, online check-in, airport transfers, hotels, etc. either using the in-house travel services or our own excellent travel partners.
Help prepare documents for visas, make appointments with Embassies, Consulates or visa services for submissions, track passport and local residency visa renewal dates, etc
– Document creation:
Help prepare documentation at the start of new projects, help prepare templates for reports, letters and other client communication, proof read reports, prepare initial proposals/presentations from meeting notes, etc
– Email Inbox monitoring:
Keep a keen eye on the Executive’s busy Inbox to highlight current project emails for immediate attention, respond to routine emails on behalf of the Executive.
Sort the Executive’s reimbursable business expenses from the original invoices and receipts by project codes and enter them directly either into the internal system or on spreadsheets for submission.
Help with medical insurance claims submissions
– General Administrative Assistance
Coordinate with HR for letters, leave dates, etc
Besides all of the corporate services, the micro or small business services are tailored for the particular business’ needs and can also be offered as assistance for the senior team for general business support like,
- Create and maintain a dashboard of current clients and their project progress.
- Help create admin processes and templates for use.
- Help maintain the CRM system to track new business
- Help prepare initial proposals/presentations from meeting notes, etc
Help raise LPOs during projects, invoices upon completion of projects, track and follow-up on payments
Tailored for mid-level legal consultants at law firms & Independent lawyers.
- Audio typing/transcription
- Contracts assistance
- Contract review, proof-reading, providing notes, sorting documentation online and offline, sending minutes of meetings to clients and following up with pending tasks
- Legal research based on client requirements. Formatting legal opinions for review by senior lawyers prior to sending them to the clients.